![]() ![]() ![]() The archiving platform creates a searchable index that allows bulk email to be sifted in minutes. ![]() The emergence of software with specialized email archiving services helps organizations curate data from thousands of mailboxes. If a specific email needed to be traced, it often took weeks to find it. The IT department would back up a user's email but searching of messages was not automated. In the early days of email, companies often relied on users to maintain individual email archives. Email backup requires high-capacity storage media to handle a heavy stream of writes, while also minimizing the overall cost per gigabyte. This creates cost and storage management headaches for companies that internally manage their own email backups. Data authenticity is of primary concern.Īn email backup creates a backup image of the entire email system to facilitate recovery to its previously stored state. High performance remains important for random read access. Because archived email is retained for indefinite periods, these systems require highly durable storage media and low total cost of ownership. An email archive serves as a historical reference that exists outside the backup cycle. There is a noteworthy distinction between email archiving and backup. Aside from storing email, most content archiving products have evolved to encompass enterprise file sync-and-share data, instant messaging and corporate social media activities. The contents of retained email are preserved in their original state in read-only format.Īn email archive tool aids with compliance, knowledge management, litigation support and storage management. Incoming and outgoing messages are indexed, along with any document attachments. These tools play a vital role at organizations in which data permanence is a priority.Įmail communications are placed in a secure repository that resides outside of production environments. Email archiving is a systematic approach to saving and protecting the data contained in emails to enable fast retrieval. ![]()
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